Welcome to the Human Resources Department. This web page was designed primarily to assist Flotilla Commanders and Human Resources Staff Officers with the various documents associated with their position.
Enrollment
Below are the documents necessary to assist a prospective member in applying for enrollment into the Coast Guard Auxiliary.
New Member Exam Key
Prospective Member Memorandum
New Member Course Instructor Guide
New Member Course Student Study Guide
New Member Course Exam
Enrollment Application Form
Boating Safety Course Insert
Incident Command System Exams
Fingerprint Card
Enrollment Application Checklist
Digital Photograph of Member - email to Karen Wagner at Karen.E.Wagner@usgc.mil
Please note that documents in word format can be tailored to reflect your flotilla and division information before distributing it to the prospective member.
Re-Enrollment
Below are the documents necessary to assist a member in applying for re-enrollment into the Coast Guard Auxiliary.
Enrollment Application Form
Fingerprint Card
Digital Photograph of Member - email to Karen Wagner at Karen.E.Wagner@usgc.mil
Transfer of a Member
Below are the documents necessary to assist a member in transferring to another flotilla or district.
Change of Membership Status
Member Transfer Request
Retirement of a Member
Below are the documents necessary to assist a member in retiring from the Coast Guard Auxiliary. Please note that the member must have completed 15 years of service.
Retirement Letter
Change of Membership Status
Disenrollment of a Member
Below are the documents necessary to disenroll a member for non-payment of dues. Please note that sufficient notification, with a deadline date for payment of dues, must be sent to each member. The letter must be sent by certified mail, return receipt requested. Documents to Diraux must be accompanied by the signed return receipt. Please ensure that you keep a copy of all documents sent to Diraux for your records.
Disenrollment Procedures
Change of Membership Status
1SR Disenrollment Checkoff List
Death of a Member
Below is the document necessary to report the death of a member.
Change of Membership Status
Enrollment, Re-enrollment, Transfer of a Member, Retirement of a Member, Disenrollment of a Member* and Death of a Member forms should be mailed as follows:
Director of Auxiliary (01-SR)
Battery Park Building
1 South Street - Room 210A
New York, NY 10004-1499
Attn Karen Wagner
*In order to save time and postage, Karen Wagner has agreed to email all Disenrollment Forms to the DSO-HR, who will approve or disapprove them electronically.
Certificates of Appreciation
Below are various Certificates of Appreciation. The Flotilla Commander should consider using these to thank each of his/her staff officers for a job well done during the calendar year.
Certificate of Appreciation (Word Template 1)
Certificate of Appreciation (Word Template 2)
Recruit One More Program
The Recruit One More Program was established to recognize those individual members who sign up a new member entered into AP Status. The individual is then presented with a “Recruit One More” certificate and pin. The individual member can earn up to four (4) Recruit One More certificates and pins in a calendar year. Please note that this pin is not authorized to be worn on any uniform. Below are the instructions and form.
Recruit One More Instructions
Recruit One More Award Form
Sexual Harassment Prevention
Below is the Sexual Harassment Presentation. Flotilla Commanders or Flotilla Human Resource Staff Officers should conduct this workshop once each year. Upon completion of the workshop, please send the workshop mission and attendance form to your Division Human Resources Staff Officer.
Sexual Harassment Prevention Presentation
Workshop Mission and Attendance Form
Equal Employment Opportunity Policy
Below is the Equal Employment Opportunity Policy as prescribed by the Commandant of the United States Coast Guard.
Equal Employment Opportunity Policy
Fingerprint Certification
Below are the instructions to complete the certification process for those members who have passed the online fingerprint exam and ICS exams 100 and 700:
Fingerprint Technician Certification Instructions
Memorandum to Karen Wagner
As per the New Auxiliary Manual (dated 08-17-11) Fingerprint Technicians no longer require a Direct Operational (DO) Personnel Security Investigation Clearance.
The above documents should be mailed as follows:
Director of Auxiliary (01-SR)
Battery Park Building
1 South Street - Room 210A
New York, NY 10004-1499
Attn Karen Wagner
Flotilla Staff Officer Appointment Letters
Below are Flotilla Staff Officer Appointment Letters*, and a Certificate of Staff Officer Appointment, which are for use by the Flotilla Commander. The letters will assist the appointed Flotilla Staff Officers to better understand their duties as a flotilla staff officer.
Certificate of Staff Officer Appointment (Word Format)
*The letters are in word format and can be tailored to reflect your flotilla and division information.
New Member Orientation Presentation
Below is a New Member Orientation Presentation in a Power Point format. The Power Point Presentation can be tailored to reflect your flotilla and division information.
New Member Orientation Presentation
New Member Resources
Below is information that will assist a new member in navigating through the many phases of Coast Guard Auxiliary Membership. It is recommended that you download the items to a CD for distribution to new members. Please ensure that you add your flotilla roster, standing rules and emergency response plan before completing the CD. Please note that documents in word format can be tailored to reflect your flotilla and division information before distributing it to the prospective member.
New Member Instructions
Flotilla Roster
Standing Rules
Flotilla Procedures Manual
Coast Guard Auxiliary Acronyms
Auxiliary Manual
New Member Handbook
New Member Involvement Plan
New Member Reference Guide
New Member Basic Clothing and Equipment Form
Uniform Procurement Guide
Uniform Purchase Price Information
Direct Deposit Form
Electronic Direct Deposit Link
Mission Activity Log Form 7029
Sample Mission Activity Log Form 7029
National Testing Center Registration
Online Exams
Mandated Training
Qualification Guide
Incident Command System Exams
Emergency Response Plan
Replacement ID Card
Below is the form to replace an ID Card. Please note that the form must be completed with the member information and accompanied by a digital photograph (with red background) and emailed to PO Taheerah Hendricks at Taheerah.N.Hendricks@uscg.mil. The Director's Office no longer accepts floppy disks. In order to maintain the Chain of Leadership, please ensure that the form and digital photograph are submitted by the Flotilla Commander.
Current Replacement ID Card Form
The above form can be mailed as follows:
Director of Auxiliary (01-SR)
Battery Park Building
1 South Street - Room 210A
New York, NY 10004-1499
Attn PO Taheerah Hendricks
Mandated Training
The Mandated Training is located at http://aux.virtualclassroomuscg.org. (Please note that the site is currently undergoing maintenance) The site includes the following eight (8) courses:
a. Required to be performed by all Auxiliarists during their first year of enrollment and then once every five years thereafter:
(1) Suicide Prevention
(2) Security Education & Training Awareness
(3) Privacy Awareness
(4) Prevention of Sexual Harassment
(5) Sexual Assault Prevention
(6) Civil Rights Awareness
b. Required to be performed only once by all Auxiliarists (new members during their first year of enrollment):
(1) Ethics Training
(2) Influenza Training
Special Projects
Ombudsman Program: An Ombudsman is a volunteer (who may be a spouse, reservist or Auxiliarist) that is designated by a Command to serve as a link between the command and families. They assist the command in its functions of providing information and related services to families regarding sources of assistance available to them, Coast Guard and command policies, and activities of interest to family members. They take confidential concerns of the families to the command. The Ombudsman is also available to help parents and other relatives of crew members. The Ombudsman is familiar with the local community and its resources.
AuxCHEF Program: The AUXCHEF (Auxiliary Chef) Program is a National Auxiliary Program designed to provide trained Auxiliarists to fill-in at Small Boat Stations or on cutters to relieve the Food Service Specialist (FS). The program allows FSs to attend training, take leave, etc. without the Station being short handed. The AUXCHEFs can also assist with VIP events, Change of Commands and other events such as picnics. AUXCHEFS can be available for a variety of time frames from one meal to several days. The AUXCHEFS do not shop for or supply food, they prepare the food the stations provide, and assist in serving and cleanup. AUXCHEFS are not authorized to handle cash. AUXCHEFS due supply that home cooked touch during the holidays and at special events.
Health Services Support Program: The Coast Guard (CG) recognizes that the CG Auxiliary is composed of many skilled volunteers, some of whom are trained, qualified, licensed or registered to perform many of the same health care activities that are performed by active duty personnel. Some Auxiliarists are willing to perform health care activities on a volunteer basis for the USCG.
Interpreter Corps Program: The US Coast Guard Auxiliary Interpreter Corps is a Division of the USCG Auxiliary International Affairs Directorate. Interpreters are members of the USCG Auxiliary and offer their linguistic skills to the US Coast Guard and other agencies of the Department of Homeland Security.
Webmaster Patricia Matonti, ADSO-HR Development